The 2023 Emerging Researchers National (ERN) Conference in STEM will be held in Washington, D.C. on February 9-11, 2023.
The conference begins Thursday evening on February 9th and concludes at midnight on Saturday, February 11th.
NOTICE:
Vaccinations are now a requirement for the upcoming ERN Conference. Please review the AAAS Event Vaccination and Liability statement.
Registration Fee
The 2023 ERN Conference registration fee will be $500. This fee includes the conference meals that are indicated on the 2023 ERN Tentative Agenda.
Conference Registration
To register for the 2023 ERN Conference, please access the ERN Conference Registration site available here: https://cvent.me/0VV8be
Conference Registration Deadline
The conference registration deadline is 11:59pm PST on December 3, 2022.
***THERE IS NO ON-SITE REGISTRATION FOR THIS EVENT.***
Exhibitor Information
The conference exhibitor booth includes one (1) six foot (6ft x 30 in) table, two (2) chairs, one (1) tablecloth, on-site signage, as well as exhibitor descriptions and information in the Emerging Researchers National (ERN) Conference in STEM program book. There will be wifi and outlets available. All booths will be located in the Exhibit Hall and will open at 9am on Thursday, Feb. 9th for setup. Booth Assignments and additional details will be sent on Jan 26th.
Exhibition Hours
- Thursday (2/9): Set-up begins at 9am.
- Thursday (2/9): 8:00pm–10pm
- Friday (2/10): 1:30pm–4:00pm
- Saturday (2/11): 9:00am–12:30pm
- Saturday (2/11): Breakdown begins at 12:30pm
For reference of how the exhibitor hall will be setup, please view our gallery from 2020.
Click here for 2023 ERN Conference Infographic. Please also see FAQs below.
Shipping Details:
If you require shipping, packages can be sent starting on Tuesday, February 7th. The hotel’s shipping and receiving hours are Monday-Friday between 8am-4pm. Packages delivered to the Hotel are handled by the hotel’s Shipping and Receiving Department. Packages or materials of excessive weight or value must be approved for receipt by the Hotel prior to shipping. Packaging handling fees vary based upon the weight of the package and prevailing rate apply, currently from $5.00 per package to $50.00 per package for packages over 51 lbs. Each pallet or crate delivered to the Hotel is subject to a $200.00 handling charge. Shipping and receiving hours are 8:00am-4:00pm Monday through Friday. There is no storage space for crates.
Each shipment should have the following information listed below on the label:
ATTENTION:
Cassandra Jones / Ted Berntsen
Contact Phone: (202) 326-6410/ 202-756-5132
Group: American Association for the Advancement of Science, Emerging Researchers
National (ERN) Conference in STEM
Arrival: Tuesday, February 7, 2023
Property Address: Omni Shoreham Hotel
2500 Calvert Street, NW,
Washington, DC 20008
Box # of
Exhibitor FAQS:
Exhibitor:
Q: When is the registration and exhibitor descriptions deadline?
A: The registration deadline is by 12 midnight (PST) on December 3, 2022 and the deadline to submit exhibitor descriptions is on December 9, 2022.
Q: What is the cost to attend as an exhibitor?
A: Exhibitor booths are $1,100 and exhibitor registration is $500 for each representative.
Q: What are the exhibitor hours during the conference?
A: The exhibitor hours are as follows:
· Thursday, February 9, 2023 | 8:00pm – 10:00pm
· Friday, February 10, 2023 | 1:30pm – 4:00pm
· Saturday, February 11, 2023 | 9:00am – 12:30pm
Q: Is there Wi-Fi available at the conference and is there a charge?
A: There will be Wi-Fi access available at the conference at no additional cost.
Q: Can I choose my table assignment?
A: We are assigning spaces on a first-come, first-served basis. All booths are the same and exhibit layout will be shared with the registered exhibitors at a later date.
Hotel Information
The 2023 ERN Conference will be held at the Omni Shoreham hotel. The hotel is located at 2500 Calvert Street NW, Washington, DC 20008.
To book your hotel reservation at the conference hotel, please access the following link: https://www.omnihotels.com/hotels/washington-dc-shoreham/meetings/emerging-researchers-natl-conf-in-stem-02042023
The DEADLINE to reserve your hotel accommodations at the Omni Shoreham hotel is 11:59pm EST on January 17, 2023.
***Reservations are available on a first-come, first-served basis.***
Payment by Check or Purchase Order
If you are paying by check, please make ALL CHECKS PAYABLE TO: AAAS
Mailing address for ALL CHECKS and PURCHASE ORDERS:
AAAS
Attn: Deneen Brown
1200 New York Ave., NW
Room #707
Washington, DC 20005
To forward a purchase order or request an invoice: Please forward documents or request to programsoffice@aaas.org
***A COMPLETE list of registrants, along with confirmation numbers, should be included with ALL CHECKS and PURCHASE ORDERS.***
Cancellation Policy
- The conference cancellation deadline is January 3, 2023.
- If you do NOT cancel your registration by the January 3, 2023 deadline, you will be charged the registration fee, even if you DO NOT attend the conference.
- To cancel your registration, please follow the instructions provided within the registration confirmation email.
Refund Policy
- ALL refund requests must be received by January 3, 2023.
- Refunds for check payments will be issued after the close of the conference.
- Refunds for credit card online payments will be issued until January 3, 2023.
***Refund requests will not be accepted after January 3, 2023. There will be no exceptions.***